Calendar & Agenda

Calendar Overview

The Webooto Calendar is a powerful scheduling system built into every workspace. It provides a unified place to create, view, and manage events, meetings, and appointments. The calendar supports multiple views so you can switch between a high-level monthly overview and a detailed daily time grid depending on your workflow.

Events can carry a title, description, location, start and end dates, and an all-day flag. You can attach attendees (both workspace users and external contacts) with their name, email, and avatar. Each event has a status field (todo, in-progress, or done) to track progress, and events can be color-coded individually or through resource assignments.

The calendar is available as a dedicated workspace canvas and can also be embedded as a component inside builder pages. When embedded, all the same views, drag-and-drop editing, and configuration options are available through the builder properties panel.

Managing Events

Creating and editing events is designed to be fast and intuitive. You can create events through quick actions or use the full event modal for detailed configuration.

Calendar Views

The calendar offers ten different views to match different planning needs. Switch between views using the toolbar at the top of the calendar. The default view is timeGridWeek, but you can configure any view as the default through the calendar settings or builder properties panel.

Recurrence & Scheduling

The calendar supports iCalendar-compliant recurrence rules so you can create repeating events without duplicating entries. A recurrence rule defines the frequency, interval, and constraints for generating event instances.

Supported frequencies are DAILY, WEEKLY, MONTHLY, and YEARLY. Each rule can include an interval (e.g., every 2 weeks), day-of-week constraints (byDay), day-of-month constraints (byMonthDay), month constraints (byMonth), and a termination condition (either an end date via "until" or a maximum number of occurrences via "count"). You can also define exception dates to skip specific occurrences.

When editing a recurring event, you have three options: edit only the selected instance, edit the selected instance and all future instances, or edit the entire series. Editing a single instance creates an exception on the parent event and generates a standalone event with the changes. Editing future instances splits the series at the selected date.

Outlook Sync & Notetaker

Each calendar event has a provider field that indicates whether it is stored locally or synchronized from Microsoft Outlook. When Outlook sync is enabled, events from your Outlook calendar are imported and kept in sync. Synced events display their external source and can be edited from either Webooto or Outlook, with changes propagating bidirectionally.

The AI Notetaker integration lets you send a recording bot to any meeting directly from the calendar. When viewing an event that has a meeting URL (Zoom, Google Meet, or Microsoft Teams), you can launch a notetaker bot that joins the call, records audio, generates a real-time transcription, and produces a structured summary with action items.

The notetaker panel is accessible from the calendar workspace and can also be enabled on embedded calendar components through the builder properties. The panel shows all meeting bot jobs grouped by status: upcoming (scheduled), active (joining, recording, transcribing, or summarizing), and past (completed, failed, or stopped). Each job links back to its calendar event and includes the full transcript and AI-generated summary.